The average American worker spends six hours per day or more than 30 hours per week checking email, according to a 2015 survey conducted by Adobe Systems. If email has taken over your life, it’s time to get a handle on your inbox.
As Seattle recruiters, the Accountingpros Recruiting + Staffing team knows a thing or two about email. Use these tips to prioritize your inbox, so you can spend more time doing actual work.
Get Rid of Unnecessary Clutter
It’s hard to navigate an inbox filled with junk. Delete emails you no longer need to make space for new ones. Archive messages you’ve already responded to, but want to keep. Lower the volume of incoming emails by taking the time to unsubscribe from newsletters and other automated mailers you don’t read anyway.
When your inbox is filled with fewer distractions, it’s a lot easier to get in and get out. A tidy inbox will allow you not to feel overwhelmed every time you log in.
Create Inbox Filters
Every email you receive doesn’t have to be read right away. Create filters to automatically send certain messages to specific folders. For example, if you’re on a list to receive a daily performance email you only sometimes need, direct it to a certain folder. This way it won’t clog up your inbox and you’ll know exactly where to look to find it. Make as many folders as you like, as long as you can keep track of what’s inside them.
Tackle Your Inbox Head-on
Some emails require an immediate response, while others can wait awhile, or need none at all. When checking email, open all messages to see what’s requested. If you need to reply and it will only take you a few minutes, do so right away. Divide the rest of the messages that need a reply, but will take longer to craft into two categories — time-sensitive and not time-sensitive.
Reply to those of an urgent manner as soon as possible. Schedule time later in the day or the next — if you’re really busy — to reply to the others.
If you’re hiring accounting or finance talent in the Seattle area, team up with Accountingpros Recruiting + Staffing. Our skilled recruiting managers are here to fill your open positions with the best and brightest temporary/contract, contract-to-hire, and direct-hire professionals in the Northwest. Contact us today to get started!